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Other Support

Submitted by jandrade5 on Aug. 23, 2022
Answer: 

Timing: Submit at Just-in-Time and update in annual progress reports

Applies to: All individuals designated in an application as senior/key personnel except:

  • Program Directors, training faculty, and other individuals involved in the oversight of training grants
  • Individuals categorized as Other Significant Contributors

What to disclose:

  • All foreign and domestic resources made available to a researcher in support of and/or related to ALL of their research endeavors (regardless of whether they have monetary value and whether they are at the institution the researcher identifies for current grant )
  • Resources includes but not limited to foreign and domestic:
    • Current and pending support including support through the applicant organization, through another domestic or foreign organization, or provided directly to an individual that supports the senior/key personnel’s research efforts
    • Positions and scientific appointments including paid and unpaid, full-time, part-time, and voluntary (including adjunct, visiting, or honorary) titled academic, professional, or institutional appointments and affiliations with foreign entities or governments
    • Financial support for laboratory personnel
    • Provision of high-value materials not freely available (e.g., biologics, chemical, model systems, technology, etc.), in-kind support and contributions (e.g. office/laboratory space, equipment, supplies, employees)
    • Foreign financial support, research or laboratory personnel, lab space, scientific materials, selection to a foreign “talents” or similar-type program
    • Income, salary, consulting fees, and honoraria in support of an individual’s research endeavors
    • Research collaborations that directly benefit the researcher’s research endeavors

May 25, 2021 Changes

  • Signature block added. The Program Director (PD)/Principal Investigator (PI) and Other Senior/Key Personnel must electronically sign the other support form to certify its accuracy.
  • Supporting documentation. If Other Support includes foreign activities or resources, the PI/PD or Other Senior/Key personnel much attach copies of contracts, grants, or any other agreement specific to their foreign appointments and/or employment with a foreign institution, as well as for all foreign activities and resources reported in Other Support. If these documents are not in English, they must provide translated copies.
  • Immediate notification of undisclosed Other Support. As soon as it becomes known to UCM that a PI/PD or Other Senior/Key personnel on an active NIH grant failed to disclose Other Support information when submitting the Just-in-Time information or RPPR, as applicable, UCM must submit updated Other Support to the Grants Management Specialist named in the Notice of Award as soon as it becomes known. Even accidental oversight may have individual and/or institutional reputational consequences. Therefore, PIs/PDs and Other Senior/Key Personnel should take great care to ensure that Other Support is properly and completely disclosed.
  • NIH reorganized the Other Support page to separate funded projects from in-kind contributions.

Resources:

NIH Recommendation: "In the interest of full transparency, recipients should err on the side of disclosure. Researchers should consult with their institutional officials for guidance to ensure compliance with institutional and NIH policies. NIH requires complete and accurate reporting of all sources of research support, financial interests and affiliations, both foreign and domestic.”

Purpose: NIH evaluation of Other Support to ensure:

  • All resources, domestic or foreign, directly supporting the individual’s research endeavors have been reported
  • Sufficient levels of effort are committed to the project
  • There is no scientific, budgetary, or commitment overlap
  • Only funds necessary to the approved project are included in the award
  • Any foreign resources that meet the definition of a foreign component have received appropriate prior approval.
Disclosure: 
Public Health Service (National Institutes of Health)
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